Maybe you've received the coolest occasional gift of your entire life and you want to thank the one who made it. Maybe you loved someone's gift on your birthday and want to show your gratitude. Writing a thank you note can be tricky as you want to look calm and grateful. To do this, start by choosing the type of card you will use. Then, write your note in simple, pretty words, and refine it when you're done so it looks its best before you send it out.
Part 1 of 2: Create a Thank You Note
Step 1. Choose the type of card you will use
You can use a physical card with a simple picture or text that says "Thank you" on the front. You can also use plain paper and personalize it with your name or a design that you can use as a card. A handwritten card can add a more personal touch to your note.
Another option is to use an online thank you card, where you can use an online program to design and write on the card. You can send it to that person's email. Sites like Some Ecards, American Greetings, and Punchbowl offer free cards online
Step 2. Greet the receiver
Start the note with a greeting such as "Dear" or "To," followed by that person's name. If you have a close relationship, you may feel more comfortable using their name in your greeting. If it's a more formal relationship, you can use their full name.
- For example, you can write “Querida Fabiola” or “Para Fabiola López”.
- Always check how the receiver's name is spelled before doing so. You don't want to put it wrong.
Step 3. Write a message of gratitude for a gift
If you are thanking him for a gift, include a message of gratitude about it and how much you appreciate it. Say "thank you" and name the gift to make the message personal.
- For example, you can write “Thank you for the gift. You are very kind. I appreciate it a lot".
- You can also write “Somehow you always know exactly what I want. I will treasure your wedding gift. Thank you!".
Step 4. Create a thank you message for a service
If you are going to thank someone for a good service or kind act, mention it in the note. Be sure to say "thank you" and express your gratitude for their help.
- For example, you can write “Thank you very much for your help with last week's activity. I really appreciate your time and energy. Thanks for working hard.
- You can also write “Thanks for picking me up from the airport the other day. I am very lucky to have a friend like you. You're the best!".
Step 5. Include a wish statement
If you know the recipient very well, you can ask when you expect to see them again or mention that you hope they will speak soon. A longing statement can add a casual, friendly tone to the note and let the recipient know that you are excited about their relationship.
For example, you can write "I hope to see you at the party next week and catch up in person" or "I hope we get together for a barbecue soon and enjoy this wonderful weather."
Step 6. Finish by sending greetings
Conclude the thank you note with something short, such as "Sincerely" or "Regards." If you know that person well, you can say something more personal like "With love" or "With affection."
You must also sign your name at the bottom of the card
Part 2 of 2: Perfecting the Note
Step 1. Check the spelling, grammar and punctuation of the note
Once you're done writing, read it over and check for mistakes. If you're doing it by hand, you can write a draft first and review it before writing the actual card. If you are creating one online, you can easily edit the errors before submitting it.
- Try reading the note backwards to check for spelling mistakes. Look at the punctuation and make sure it is correct.
- Double check the person's name to make sure it's correct.
Step 2. Make sure the note is easy to read
Take a look at the note to check its fluency and pitch. Check that it includes the specific mention of the gift or service for which you are thanking the recipient. Make sure the tone of the note is friendly and familiar, especially if you are close to him.
Try to keep the note simple and easy to read. The message should be short and to the point
Step 3. Send the card up to one month after receiving the gift
Once you feel like the note is perfect, put it in an envelope and send it within a month of receiving the gift or service from the recipient. One month is long enough for that person to remember the gift and will ensure that the appreciation was delivered in a timely manner.