How to use QuickBooks for inventory (with pictures)

Whether you have a small or large business, if you have items to sell, it is important that you can keep track of your inventory. This will ensure that your items are available to customers when they need them, providing a better reputation for your business, and will allow you to keep track of all the items you sell to provide information to your accountant to prepare your tax return. Tracking your product offering also allows you to be alerted when it's time to order more parts (if you assemble your items) or more products. It's pretty easy to keep track of inventory using QuickBooks by learning a few simple procedures.

Steps

Step 1. Open your QuickBooks program and log in

Step 2. Select the "Edit" option from the menu on the main page (main menu)

Step 3. Select "Preferences" from the drop-down list that opens

Step 4. Select "Items and Inventory" which appears on the left side

Step 5. Select the tab titled "Company Preferences"

Step 6. Check the option titled "Purchase orders and inventory are active."

Step 7. Click "OK" when you are done

Step 8. Select "List" from the main menu at the top

Step 9. Select "Item List" from the second menu

Step 10. Select the "Article" option, which appears at the bottom of the box

Step 11. Select "New" for any inventory records that are added

Step 12. Select the option "Inventory part" and enter the information requested for that part

Step 13. Continue this process until you have finished entering all the parts of your inventory

Step 14. Click "OK" when you are done

Step 15. Click on "Providers" in the start menu

Step 16. Click on "Provider Center"

Step 17. Select "New Transactions"

Step 18. Select "Receive Items" to display the inventory items that you have paid for or select "Receive Items and Enter Invoice" for those that have not been paid

Step 19. Enter the requested information

Step 20. Click "Save and Close" when you are done or "Save and New" to add more items

Method 1 of 2: Inventory Records

Step 1. Go to the "Report Center" in the main menu

Step 2. Find the "Standard" tab and choose the "Inventory" option to see a list of the types of reports that can be generated

Step 3. Select the report you want to generate, save and / or print

Step 4. Select the date range you want to display, such as the current or past fiscal year or a specific date range

Step 5. Select the "Show report" option to create the report you want

Method 2 of 2: Point of Sale Inventory

Step 1. Select the "Inventory" tab from the start menu

Step 2. Select "New Article"

Step 3. Enter all the information about the item you want to track

Step 4. Upload an image of the article (optional)

Step 5. Enter the quantity of the item that is in stock (QuickBooks will automatically update the item after each sale and remind you when you are running out of an item)

Step 6. Enter the information about the price and cost of the item (it will proceed to track automatically and apply the price to your sales information and the cost to your profit and loss report)

Step 7. Save when you have finished entering all the information

Step 8. Select the "Inventory" option from the main menu

Step 9. Select the "Item List" option to see a complete list of everything you have entered into your inventory

Step 10. Select the "Reports" tab from the main menu

Step 11. Select the "Inventory" option to review the inventory reports

Step 12. Select the report you want to review

Step 13. Adjust any date range by selecting "Modify Report" and looking again

Advice

It's always a good idea to have a backup power source for your computer, such as a backup battery pack that gives you time (such as 10 to 20 minutes) to save and shut down in the event of a sudden power surge or outage. The backup battery system will normally emit a series of "beeps" to alert you when a power surge or power outage occurs so you can act accordingly

Warnings